DEVENTit has developped an E-Depot service with which E-Depot environments can be linked to Atlantis. Subsequently the combination of Atlantis with an E-Depot environment meets the OAIS and ED3 standards and regulations.
Generic E-Depot service
The E-Depot service is generic. Independent of the E-Depot environment to be connected, E-Depot functions are offered. Within Atlantis these generic E-Depot functions are integrated with the framework, the modules and the services.
The regular storage of digital files is hereby expanded with the storage of the digital files in an E-Depot. By this it is possible to preserve originals durably in an E-Depot and to place derivatives in the regular storage of Atlantis. Therewith storage is used durably – and with that more expensive – where that is necessary, and can regular- and therewith cheaper – storage be used where that is possible. This results in an optimal price/quality ratio in the need of storage of the organisation.
Integration with Atlantis
During the input of digital files, the ingest, it can be indicated whether the files will have to be stored in the E-Depot or not. In case of image material also a derivative and a thumbnail are composed besides the storage of the digital file in the E-Depot for direct consultation from the Atlantis management and public environments, as well as from connected external systems.
The moments the original file is needed, it will be retrieved from the E-Depot. For example when after an order of a reproduction a digital download has to be supplied for the composition of the reproduction or directly to the customer. Also from the management environment it is possible to request a download of the original from the E-Depot, besides a download of the derivatives.
An E-Depot is a blackbox. In it digital files are located which can be approached without the context of a collection management system. The digital files thus exist on their own and only have to be able to be rendered from the E-Depot: what kind of file is it, where does it belong to, may it be destroyed and if so, when, what are the current limitations in terms of publicity, (copy)rights, etc.
To obtain this signification each digital file will be accompanied by metadata. The common format for these metadata is TMLO (Toepassingsprofiel Metadata Lokale Overheden=application profile metadata local authorities).
Atlantis sees to it that when a digital file is placed in an E-Depot, this is accompanied by a TMLO file. This file is composed from the description in Atlantis, added with technical metadata about the complete digital file. How a TMLO file is composed from a description in Atlantis is configurable and therewith fully tuned in to the used description standards and the implementation of them within the organisation. Therefore with this an organisation using Atlantis for its collection management as well as the E-Depot service of Atlantis, will be TMLO ready directly.
Linking with E-Depot environments
The Atlantis E-Depot service is generically applicable for random E-Depot environments. The pilot has been implemented with the E-Depot system of Data Matters and herewith this linking is available ready for use.
But also other E-Depot environments, like Preservica of the National Archive or open source E-Depot environments like Archivematica, RODA, etc. can be connected. The connection hereby limits itself to an achievable linking. Because 80% of the connection of an E-Depot is implied in generic functionality maintained by the Atlantis E-Depot service, the linking is relatively easy and therefore achievable at low rates.
With this, an organisation using Atlantis for its collection management and using the E-Depot service of Atlantis, is assured of freedom of choice in the applicable E-Depot, at relatively low costs for realisation of the linking, if it’s not available already.
The advantages in a row
The E-Depot service of Atlantis offers organisations:
- an optimal price/quality ratio in storage of originals and derivatives;
- TMLO as a metadata model for communication with E-Depot environments, by which the organisation is TMLO ready;
- freedom of choice for an E-Depot environment;
- relatively low costs in realising a linking with an E-Depot environment.
With this Atlantis leads the market and with that offers continuity and future perspective!
Do you wish to be further informed about how you can also be ready for now and the future? Please contact Herre Jan Veenema via 0031 33 299 2277 or firstname.lastname@example.org. He will be pleased to inform you about this.